Step by Step: How to Export Food Products

Registrar of Companies Office

 

• To register your business online, first visit the Registrar of Companies (ROC) portal and create an account using the online registration form. Then, verify your E-Profile by visiting your nearest Birth, Death, and Marriage or ROC office. Once verified, you'll receive a username and password to access your E-Profile, where you should change the system-generated password to a unique one. Finally, register your entity through your E-Profile, ensuring you select "Assign ROC Pass." Your application will be approved by ROC staff within 20-30 minutes.

• Reserve your Business Name by applying through Application for reservation of a company name on the Digital Fiji

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  Register the Business Name by applying through Application for Registration of a Business Name on the DigitalFiji Platform with all the required documents and submit the completed Online application.

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  Once the relevant company documents are complete, the company is required by the Companies Act, 2015, to submit the documents together with an application form and the required fee to the Office of the Registrar of Companies

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  After submitting the documents to the Office of the Registrar of Companies, you must obtain a Tax Identification Number (TIN) from the Fiji Revenue and Customs Service (FRCS).

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  The TIN letter must be submitted to the Office of the Registrar of Companies to facilitate the issuance of the Certificate of Registration.

Fiji Revenue and Customs Service (FRCS)

• To sign up for a New Taxpayer Account on the FRCS Taxpayer Online Service (TPOS), individuals must first access the TPOS portal via the FRCS website or directly at the TPOS Portal.

• After completing the registration process on the FRCS Taxpayer Online Service (TPOS) portal, the first-time login process involves using the credentials provided through email to access the portal. It's crucial to log in within 7 days, or the Applicant account will expire and the Applicant will need to register again

• For non-individuals (e.g., companies, partnerships, trusts, non-profit organizations, etc.) using the Taxpayer Online Service (TPOS), applying for a TIN is an essential step after successful registration on the portal. If you are not able to apply online, please visit the FRCS office to get assistance from the Tax officers.

Food Unit, MHMS

 

• Collect the application from the District Health Office or City/Town Council Municipalities Health Department, or download the Form from the Fiji Trade Information Portal and duly complete the application form along with the required documents.

• Make payments to the local Food Safety Unit or online through the BusinessNow E-services portal

• Submit the completed application form along with the required documents and prescribed fees to the Authorized Officer of the Food Authority in the district where your food business is located or Online through the BusinessNow E-services portal

• After submitting your application, the Authorized Officer will review the documents. Once complete, an inspection will be scheduled to ensure the premises meet food safety standards. After the inspection, a report will be sent to the Central Board of Health for final approval.

• If the business establishment meets all requirements, the Health License will be issued or renewed for the upcoming year.

Food Unit, MHMS

 

• The process for obtaining an export Health certificate for food products involves submitting a completed application to the Food Unit. An exporter can obtain the application either in person or via email and must submit it back to the Food Unit through the same methods.

• The Food Unit will process the application within 3-5 business days and send a technical recommendation to the Central Board of Health for approval.

• Once the review process is complete, if the application is approved, the Certificate can be collected in person or by email; if additional documents are needed or the application is rejected, the trader will be informed.

Fiji Revenue and Customs Service (FRCS)

• Submit a registration request to the FRCS via email, including all required documentation. FRCS will review the submitted documents for completeness and compliance. If the application is approved, the trader will be successfully registered with FRCS.

• When registering the Customs Declaration the exporter or their Customs agent provides detailed information about the goods being exported from fiji to the Fiji Revenue and Customs Service (FRCS). This declaration ensures compliance with customs regulations and facilitates the proper assessment of duties, taxes, and the clearance of goods leaving Fiji.

• FRCS will assess customs duties and taxes based on the classification and declared value of the goods. However, please note that no customs duties apply to exports, except for certain commodities, including precious metals, gold, silver, and aggregates. The applicable duties and taxes will be determined according to the Harmonized System (HS) Code for each product and its classification under the Customs Tariff.

• Fiji Revenue and Customs Service (FRCS) reviews the declared goods to ensure they comply with all relevant laws and regulations. This may involve a physical inspection or verification of documentation to confirm the accuracy of the Customs Declaration and assess applicable duties, taxes, and compliance with import restrictions. Once the goods pass inspection and any due payments are made, FRCS issues the Customs Clearance.

• In addition to the Fiji Revenue and Customs Service (FRCS), certain goods exported into Fiji may be subject to clearance by other government border agencies to ensure compliance with various regulatory requirements.

• The final release of goods is the concluding step in the customs clearance process. After all, required documents are submitted, duties and taxes are paid, and the necessary approvals are obtained from Fiji Revenue and Customs Service (FRCS) and other regulatory agencies, the goods are ready for release to the exporter.