Procedures
Streamline your export, import, and transit procedures with the Trade Information Portal. Our intuitive platform simplifies the process of accessing essential information on procedures. Effortlessly navigate through various categories, types, agencies, and dates to swiftly find the specific procedures relevant to your trade activities. By clicking on each procedure, you can access detailed instructions, required documents, and step-by-step guidance to ensure a smooth and efficient process.
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Procedures
| # | Procedure Name | Summary | Agency | Category | Created On |
|---|---|---|---|---|---|
| 1 | Import Permit for Plant or Plant Products | To obtain an import permit for plants and plant products in Fiji, the importer must follow the procedures set by the Biosecurity Authority of Fiji (BAF). Begin by getting your BAP (Facility approved by BAF) and then submitting a completed application form to BAF, including details about the plant species and its intended use. BAF assesses the risk associated with importing the plant material to ensure it aligns with Fiji’s quarantine regulations. If the assessment is favorable, you receive an import permit with specific conditions to meet during shipment. This process helps protect Fiji’s agricultural and ecological environment from potential biosecurity threats which is verified on arrival of the consignment in Fiji. | Biosecurity Authority of Fiji (BAF) | Import | 04-09-2024 |
| 2 | Business Registration [Online] | To obtain business registration in Fiji, individuals or entities must apply through the Registrar of Companies, which is managed by the Fiji Ministry of Commerce, Trade, Tourism, and Transport. The process begins by selecting a unique business name and conducting a name search to ensure it is available. Once the name is approved, the applicant completes the necessary registration forms, providing details such as the business structure, ownership, and address. After submission, the Registrar will review the application, and upon approval, issue a Certificate of Registration. This certificate officially allows the business to operate legally within Fiji. Additional licenses or permits may be required depending on the nature of the business. | Registrar of Companies Office | Procedure | 04-09-2024 |
| 3 | Taxpayer Identification Number (TIN) [Online] | To obtain a Tax Identification Number (TIN) in Fiji, individuals and businesses must apply through the Fiji Revenue and Customs Service (FRCS). The process requires filling out the relevant TIN application form, providing identification documents such as a passport or birth certificate for individuals, and registration documents for businesses. The TIN is essential for conducting various financial transactions, including opening bank accounts, paying taxes, and registering businesses. Once the application is processed and approved, the FRCS will issue the TIN, which serves as a unique identifier for tax purposes in Fiji. | Fiji Revenue and Customs Service (FRCS) | Procedure | 04-09-2024 |
| 4 | Customs Clearance for Import | Customs clearance in Fiji is overseen by the Fiji Revenue and Customs Service (FRCS) and involves the process of ensuring that imported goods comply with local regulations. Importers must submit all required documentation, including a bill of lading, commercial invoice, packing list, and any relevant permits, such as biosecurity or health certificates. Duties and taxes are calculated based on the type, value, and origin of the goods. Once payments are made, and the goods are inspected and deemed compliant, FRCS will grant clearance for the goods to enter Fiji. This process helps ensure the safety and legal compliance of imports. | Fiji Revenue and Customs Service (FRCS) | Import | 04-09-2024 |
| 5 | Import permit for Medicinal Products [Online] | To get an import permit for medicinal products in Fiji, go to the Fiji MRA Online Service Portal. Create an account if you are a new user, or log in if you already have one. Once logged in, find the application for an import permit for medicinal products. Fill in all required information about the products, including their names, quantities, and intended use. Upload any necessary supporting documents, such as product certificates or licenses. Pay the application fee online if required. After submission, monitor your account for updates on the approval status. Once approved, you will be able to download the permit directly from the portal. | Fiji Medicines Regulatory Authority (MRA) | Import | 10-11-2024 |
| 6 | Import Permit For Telecommunication Equipment | Start by gathering the brand, model, and serial numbers of each device for assessment. Pay the application fee of FJ$11.50 per model for type approval, along with an additional import permit fee for each model. You can make payments at Post Fiji outlets or the TAF office in Suva. The approval process usually takes 1–2 days. Once approved, you can collect the permit in person or request to have it emailed to you. | Telecommunications Authority of Fiji | Import | 12-11-2024 |
| 7 | Customs Clearance for Export | Export Customs clearance in Fiji involves the process of complying with the country's regulatory requirements for goods leaving its borders. This procedure ensures that exported goods meet the necessary legal, safety, and documentation standards set by Fiji Customs and other relevant authorities. Exporters must provide accurate information about the goods, including their classification, origin, and value, as well as submit the required export declarations and supporting documents. This process helps facilitate smooth trade operations, prevent fraud, and ensure that exports comply with both local and international trade regulations. | Fiji Revenue and Customs Service (FRCS) | Export | 25-11-2024 |
| 8 | Health License for Food Business Operation | Health licensing for food business operators is a requirement under the Food Safety Act 2003 to ensure that food establishments meet safety, hygiene, and cleanliness standards to prevent foodborne diseases. All food businesses must obtain or renew a Health License from the Central Board of Health annually. The process involves submitting a completed application, necessary documents, and payment of prescribed fees. An inspection of the premises is conducted to assess compliance with food safety regulations. Operating without a valid license is an offence, with penalties including fines or imprisonment. | Food Unit, MHMS | Import/Export | 25-11-2024 |
| 9 | Import Permit for Food Products | Purpose of this procedure is to ensure that all imported food products comply with health and safety regulations, protecting consumers from potential risks. By carefully reviewing each application, the Food Unit and Central Board of Health help maintain public health standards and prevent the entry of unsafe or substandard food into the market. | Food Unit, MHMS | Import | 25-11-2024 |
| 10 | Heath Certificate for Export of Food Products | To obtain an Export Health Certificate for foodstuffs from Fiji, exporters must apply to the Food Unit within the Ministry of Health and Medical Services. This certificate ensures that the food products meet the necessary health and safety standards for export, confirming they are safe for consumption and free from contaminants. | Food Unit, MHMS | Export | 25-11-2024 |
| 11 | Export Permit for Forestry Products [Online] | In Fiji, the process for obtaining a Forest Export Permit is designed to ensure that timber exports comply with both local and international regulations, promoting sustainable forest management and trade. The procedure begins when an overseas buyer issues a purchase order to a local company. | Ministry of Forestry | Export | 25-11-2024 |
| 12 | Import Permit for Forestry Products [Online] | The process of applying for a Forest Import Permit in Fiji is designed to regulate and control the importation of forest products, ensuring they meet the country’s environmental and biosecurity standards. | Ministry of Forestry | Import | 25-11-2024 |
| 13 | Import License for Steel Reinforcing Materials | The Import License for Steel Reinforcing Material ensures that imported steel and related materials meet the required safety, quality, and compliance standards for use in construction, particularly for structural reinforcement. This license helps regulate the quality of materials used in building and infrastructure projects, ensuring they adhere to established standards like chemical composition, tensile strength, and corrosion resistance. It also helps prevent the importation of substandard or unsafe materials, which could compromise the safety and durability of buildings, roads, and other infrastructure. Additionally, it ensures that importers are following proper procedures, contributing to overall trade regulation and safety standards in the country. | Department of National Trade Measurement and Standards, Ministry of Trade, Co-operatives, Micro, Small and Medium Enterprises, and Communications | Import | 12-12-2024 |
| 14 | Import License for Sheet Roof (Roofing Iron) and/or Cyclonic Screws | The Import License for Sheet Roof (Roofing Iron) or Cyclonic Screws ensures that imported roofing materials and screws meet the required quality and safety standards, particularly for use in construction in areas prone to cyclones or severe weather. This license helps regulate the materials' compliance with standards like thickness, corrosion resistance, and durability, which are crucial for ensuring the safety and longevity of buildings. In cyclone-prone regions, roofing iron and screws must be able to withstand extreme weather conditions. By requiring this license, the government helps protect public safety, ensures that only certified materials are used in construction, and supports the overall quality of infrastructure. | Department of National Trade Measurement and Standards, Ministry of Trade, Co-operatives, Micro, Small and Medium Enterprises, and Communications | Import | 12-12-2024 |
| 15 | Import License for Used Motor Vehicles | The Import License for Used Motor Vehicles ensures that vehicles imported into the country meet safety, environmental, and quality standards | Fiji Revenue and Customs Service (FRCS) | Import | 12-12-2024 |
| 16 | Application for Duty Concession on Agricultural Items | The Fijian Government offers a range of customs and taxation incentives to support the agricultural sector. Under customs incentives, companies and individuals engaged in agriculture can import goods with free fiscal duties, free import excise, and 9% VAT, provided they submit a recommendation letter from the Ministry of Agriculture, along with an invoice and bill of lading. These concessions apply to agricultural machinery, livestock and dairy equipment, packaging materials, and items related to floriculture, greenhouse farming, and beekeeping. Some goods, like tractors, ploughs, and milking machines, are eligible for automatic concessions without prior approval. | Ministry of Agriculture and Waterways | Import | 12-12-2024 |
| 17 | Registering in the Record of Fish Exporters and Importers | The Record of Exporters and Importers is important because it ensures that only qualified and compliant businesses engage in the import and export of fish and related products. This registration helps maintain industry standards, supports traceability, and ensures that businesses adhere to regulatory requirements, such as health and safety certifications. | Ministry of Fisheries | Import/Export | 12-12-2024 |
| 18 | Import Permit for Fisheries | The Import Permit for Fisheries is crucial for regulating the importation of fish and fish products, ensuring compliance with national and international standards. It helps protect the local ecosystem by controlling the introduction of foreign species that could harm native wildlife. The permit also ensures that imported products meet quality and safety standards, safeguarding public health. Additionally, it supports sustainable fishing practices by enforcing regulations related to fishing methods, vessel operations, and traceability, contributing to the conservation of marine resources. Overall, the import permit ensures that fisheries trade aligns with legal and environmental requirements, promoting responsible industry practices. | Ministry of Fisheries | Import | 12-12-2024 |
| 19 | Export Permit for Fisheries | The Export Permit for Fisheries is essential for regulating and managing the export of fish and fish products to ensure that they comply with national laws, international standards, and the requirements of importing countries. It helps maintain the quality and safety of seafood exports by enforcing food safety systems like HACCP, GMPP, and SSOP, which are vital for preventing contamination and ensuring the products meet the required health standards. | Ministry of Fisheries | Export | 12-12-2024 |
| 20 | CITES Permit for Fisheries | The CITES Permit for Fisheries is important because it ensures the sustainable management and conservation of endangered species and ecosystems. The permit regulates the international trade of species listed under the Convention on International Trade in Endangered Species (CITES), preventing over-exploitation and ensuring that trade does not threaten the survival of these species in the wild. By requiring compliance with CITES regulations, the permit helps safeguard biodiversity, supports responsible fisheries practices, and ensures that exports meet international conservation standards. This system promotes sustainable use, protects vulnerable species, and helps maintain global ecological balance, contributing to the health of marine environments and preserving natural resources for future generations. | Ministry of Fisheries | Export | 12-12-2024 |
| 21 | Catch Certificate | A Catch Certificate is an official document issued by the Ministry of Fisheries, to certify that fish or fish products have been legally caught and meet specific international traceability and conservation standards. This certificate is required for the export of fish or fish products for commercial purposes and ensures that the catch has been obtained from a fishing vessel that complies with regulations, including not being listed on the Illegal, Unreported, and Unregulated (IUU) vessel list. The certificate verifies that the fish have been processed in a licensed facility and that all required fees and documentation have been provided. It plays a key role in promoting sustainable fishing practices and facilitating the legal export of seafood. | Ministry of Fisheries | Export | 13-12-2024 |
| 22 | Certificate For Bio-security Approved Premise (BAP) | The Compliance Certificate for Bio-security Approved Premises is essential for businesses involved in the import and export of goods, particularly fresh and frozen fruits and vegetables. It is a legal requirement that ensures the business meets bio-security standards, preventing the spread of pests and diseases that could harm local agriculture and ecosystems. For exporters, the certificate is crucial for accessing international markets, as many countries require proof that products meet specific bio-security and quality standards. It also enhances the company’s reputation by demonstrating a commitment to safety, hygiene, and regulatory compliance. Additionally, the certificate is tied to ongoing audits, ensuring that businesses maintain adherence to these standards over time. Overall, it ensures that businesses can operate legally, safely, and competitively while contributing to public health and environmental protection. | Biosecurity Authority of Fiji (BAF) | Import/Export | 17-12-2024 |
| 23 | Import Permit for Live Animals or Animal products | An Import Permit for Animal or Animal Products is required for the importation of animals or animal-based products into Fiji. This permit ensures that the goods meet the country's health, safety, and biosecurity standards, preventing the introduction of diseases or harmful contaminants. The process involves an inspection and compliance check with local regulations to protect Fiji's agriculture, livestock, and public health. Obtaining this permit is essential for ensuring that imported animals and products are safe for consumption and do not pose any risk to the environment or local industries. | Biosecurity Authority of Fiji (BAF) | Import | 27-12-2024 |
| 24 | Phytosanitary Certificate [Online] | A Phytosanitary Certificate for Exporting Plants or Plant Products is required for the export of plants, seeds, or plant-based products from Fiji. This certificate confirms that the products are free from pests and diseases and meet the phytosanitary standards set by both Fiji and the importing country. It is issued after inspection by plant health authorities to ensure compliance with international regulations, protecting global agriculture from potential threats. This certificate is essential for ensuring the quality and safety of plant exports while maintaining Fiji’s reputation in international markets. | Biosecurity Authority of Fiji (BAF) | Export | 01-01-2025 |
| 25 | Veterinary Health Certificate | A Veterinary Certificate for Exporting Animal or Animal Products is required for the export of live animals, meat, dairy, or other animal-based products from Fiji. This certificate ensures that the products meet the necessary health and safety standards, confirming they are free from diseases and safe for international trade. The certificate is issued after a thorough inspection by a licensed veterinarian, verifying that the animals or products comply with both Fiji’s regulations and the requirements of the destination country. This process helps maintain biosecurity, protects public health, and supports the integrity of Fiji’s agricultural exports. | Biosecurity Authority of Fiji (BAF) | Export | 01-01-2025 |
| 26 | Export License for Plant or Plant Products | Download the Application Form from FTIP or BAF's website. Fill out the form carefully and provide the necessary details including Business Name, Registration Number, Breakdown of Ownership, List of commodities that you export, and your packing facility. Once you're ready, go to the BAF Office and submit your application along with other required documents. Following the review by the BAF Officer, you will be asked to make payments. In a few working days after the payment, you visit the BAF office again to collect the export license. | Biosecurity Authority of Fiji (BAF) | Export | 13-01-2025 |
| 27 | Equipment Type Approval | Equipment Type Approval | Telecommunications Authority of Fiji | Import | 19-01-2025 |
| 28 | Obtaining a New or Renewal of Manufacturer, Importer, Distributor of Tobacco Products and Suki Vendor License | This license is required for businesses or individuals involved in the production, importation, distribution, or sale of tobacco products, including traditional suki vendors. This regulatory framework aims to control the availability and sale of tobacco products while promoting public health and safety. | Tobacco Unit, MHMS | Import | 20-01-2025 |
| 29 | Provisional Registration of Medicinal Products | The Medicinal Products Act 2011 mandates that all medicinal products for importation, manufacture, export, sale, or distribution in Fiji must be registered with Medicine Regulatory Authority of Fiji. | Fiji Medicines Regulatory Authority (MRA) | Import/Export | 20-01-2025 |
| 30 | Export permit for Medicinal Products for Commercial Purpose | Currently, export permits are only issued for controlled medicines, and the process is handled manually. Only licensed wholesalers and pharmacies are eligible to apply for an export permit. This process is governed by the Illicit Drugs and Control Act 2004. | Fiji Medicines Regulatory Authority (MRA) | Export | 20-01-2025 |
| 31 | Pre-qualification of Finished Pharmaceutical Products [Online] | The Fiji Medicines Regulatory Authority (Fiji MRA) is responsible for assessing applications to ensure that FPPs meet standards for quality, safety, and efficacy. Prequalification is required for all FPPs before they can be supplied to the Fiji MHMS, and suppliers must apply for both product and manufacturer prequalification. | Fiji Medicines Regulatory Authority (MRA) | Import | 20-01-2025 |
| 32 | Export Permit for Controlled Substances | The Permit to Export Controlled Substances or Equipment Containing Controlled Substances is a regulatory requirement issued by the Ministry of Environment and Climate Change in Fiji. This permit is designed to control and monitor the export of substances or equipment that may pose environmental, health, or security risks. It ensures that such exports are in compliance with national and international laws, including agreements related to the trade of hazardous materials. | Ministry of Environment and Climate Change | Export | 20-01-2025 |
| 33 | Import Permit for Controlled Substances | The Permit to Import Controlled Substances under the Ozone Depleting Substances Regulations 2010 is issued by the Ministry of Environment and Climate Change in Fiji. This permit is required for the importation of substances that contribute to the depletion of the ozone layer, in compliance with international agreements such as the Montreal Protocol. | Ministry of Environment and Climate Change | Import | 20-01-2025 |
| 34 | CITES Permit | The CITE (Convention on International Trade in Endangered Species of Wild Fauna and Flora) Permit is a legal document issued by the relevant authorities to regulate the international trade of endangered species and their products. The permit ensures compliance with the CITES agreement, an international treaty aimed at preventing the over-exploitation of wildlife species. | Ministry of Environment and Climate Change | Import/Export | 21-01-2025 |
| 35 | None-CITES Permit | In Fiji, the Non-CITES Permit for Export or Import of Species Listed under Schedule 1 and 2 of the Endangered and Protected Species Act No.29 of 2002 is required for the trade of certain protected species that are not covered by the CITES regulations. | Ministry of Environment and Climate Change | Import/Export | 21-01-2025 |
| 36 | Registration to Trade Protected Species | In Fiji, registration to trade in specimens of species protected under the Endangered & Protected Species Act 2002 is a legal requirement for individuals or businesses involved in the trade of endangered or protected species | Ministry of Environment and Climate Change | Import/Export | 21-01-2025 |
| 37 | Authorized Motor Vehicle Dealers (AMVD) License | Authorized Motor Vehicle Dealers (AMVD) focus on ensuring compliance with local regulations, safety standards, and environmental guidelines. Dealers would be required to adhere to vehicle certification processes, offer warranties, and provide after-sales services, including maintenance and repairs. Additionally, they must educate consumers about vehicle options, financing, and ownership responsibilities, with an emphasis on promoting road safety and environmental awareness. As the market shifts toward sustainability, AMVDs would be encouraged to expand their inventories to include electric and hybrid vehicles. This measure would aim to protect consumers, promote eco-friendly practices, and ensure the quality and safety of vehicles sold. | Land Transport Authority (LTA) | Import | 10-02-2025 |
| 38 | Registration of Self-Imported Vehicle | The registration process for self-imported vehicles in Fiji is important as it ensures vehicles meet safety and environmental standards, reducing the risk of accidents. It also helps with proper tracking, prevents fraud, and ensures compliance with road regulations. This process plays a vital role in maintaining safety, accountability, and order within Fiji’s transport system. | Land Transport Authority (LTA) | Import | 10-02-2025 |
| 39 | Import Permit For Household Electric Refrigerator and Freezers | The registration process ensures that imported products meet energy efficiency and safety standards, protecting both consumers and the environment. By verifying compliance with AS/NZS standards, it helps prevent the importation of substandard or unsafe goods. This process also supports sustainability by promoting energy-efficient products and aligns with regulations that reduce energy consumption. Ultimately, it ensures that only compliant, safe, and environmentally responsible products enter the market, benefiting public health, the economy, and the environment. | Department of Energy | Import | 10-02-2025 |
| 40 | Import Permit for Plastics | This import permit of plastics is mandatory for items used for specific purposes, including packaging food and beverages, medical purposes, agricultural uses, or other exempted applications. | Ministry of Environment and Climate Change | Import | 11-03-2025 |
| 41 | Waigani Process | The Waigani Process is a framework established to regulate the transboundary movement of hazardous waste within the Pacific region. The process aims to ensure that waste is managed in an environmentally sound manner, in line with the Basel Convention and other international environmental agreements. | Ministry of Environment and Climate Change | Import | 11-03-2025 |
| 42 | Certificate of Origin: PICTA, SPARTECA, EU, MSGTA | Depending on the destination market and trade agreement, exporters must complete specific forms—such as the FIC1, MSG Form A, EUR.1 —and submit them along with supporting documentation to the Fiji Revenue and Customs Service (FRCS). | Fiji Revenue and Customs Service (FRCS) | Export | 16-04-2025 |
| 43 | Certificate of Origin: GSP | An exporter in Fiji applying for a Certificate of Origin (Form A) under the Generalized System of Preferences (GSP) must first ensure their business is registered and compliant with export regulations. They then complete Form A with details about the exporter, consignee, goods, origin criteria, and invoice information. The form is submitted to the Ministry of Trade, Co-operatives, Micro, Small and Medium Enterprises and Communications for verification. If the goods meet the GSP origin rules, the Ministry certifies the form. The approved certificate then accompanies the shipment to enable the importer to claim preferential tariff treatment. | Ministry of Trade, Co-operatives, Micro, Small and Medium Enterprises and Communications | Export | 19-06-2025 |
| 44 | Recycling Permit | In order to legally import plastic bottles and batteries into Fiji for recycling purposes, businesses must obtain a Recycling Permit from the Ministry of Environment under the Environment Management (Waste Disposal and Recycling) Regulations 2007. | Ministry of Environment and Climate Change | Import | 01-07-2025 |